INTENT

This policy determines the administration by James Cook University of the Commonwealth Learning Scholarships (CLS) comprising: Commonwealth Education Costs Scholarships (CECS) and Commonwealth Accommodation Scholarships (CAS).

This policy is to be read in conjunction with the Commonwealth of Australia Higher Education Support Act 2003, [hereafter the Act] and Guidelines for Commonwealth Scholarships [hereafter the Guidelines].

SCOPE

All undergraduate students who meet the eligibility criteria outlined within the Guidelines.

KEY OBJECTIVES

These scholarships form part of the Commonwealth Government's Backing Australia's Future reforms and are designed to assist rural and regional, low income and Indigenous Australian students with costs associated with higher education.For further information go to: http://www.backingaustraliasfuture.gov.au/guidelines/scholarships_guide.htm

DEFINITIONS AND ACRONYMS

Refer to Chapter 1, 1.2 Interpretation, Guidelines for Commonwealth Scholarships.

POLICY PROVISIONS (INCLUDING DELEGATIONS, FUNCTIONS AND REQUIREMENTS)

The Commonwealth Learning Scholarships will be administered in accordance with the Guidelines for Commonwealth Scholarships established under the Higher Education Support Act 2003.

NUMBER OF SCHOLARSHIPS

James Cook University shall offer at least the number of scholarships it is allocated for a year in that year. The University shall offer additional scholarships where such offers can be supported through its CLS grant funds, taking into account its liabilities arising from additional scholarship offers and the deferral of scholarships by its students.

SELECTION PROCESS

Eligibility will be determined in accordance with the specific requirements of the Guidelines. In addition to be eligible for a Commonwealth Learning scholarship at James Cook University, continuing JCU students must, in their previous year of enrolment at JCU, have achieved satisfactory academic progress as determined by Schedule A of the University's Re-enrolment and Progression - Academic Performance - Requirements.

A student will not be selected for a CLS unless the University is satisfied that the student meets or, by the first census date of the scholarship period before any CLS payment is made, will meet the eligibility criteria as set out in the Guidelines.

Where the number of eligible applications exceeds the scholarships available, applications will be ranked on the basis of personal and financial circumstances, using the methodology determined by the Selection Committee, and will be allocated in order of rank

Where applications are ranked equally on the basis of personal and financial circumstances, academic merit will be used as the final determinant.

A Selection Committee will be convened by the Director, Student Affairs or nominee to consider eligible applications for the CECS and the CAS scholarships.

The Committee will comprise the following members:

• Director, Student Affairs or nominee (Chair);

• Chair, Academic Board or nominee;

• Coordinator, Student Equity and Disability or nominee;

• Head, School of Indigenous Australian Studies or nominee;

• Student Association Welfare Coordinator or nominee.

with another staff member nominated by the Director, Student Affairs when necessary to ensure gender representation.

The Commonwealth Learning Scholarships Officer shall be the Secretary to the Committee.

At any meeting of the Committee three members shall form a quorum.

The Committee shall determine the methodology for ranking applications. The Committee shall nominate three suitably qualified persons at least two of whom shall be staff members of JCU or James Cook University Student Association, and at least one of whom shall be a member of the Selection Committee to form an Evaluation Panel to undertake the ranking of applications in accordance with the agreed methodology.

Special consideration will be given to Indigenous students to ensure fair proportions of the CLS are awarded to Indigenous students. A fair proportion means that the proportion of scholarships to be awarded to Indigenous students shall be at least equal to the proportion of all eligible applicants who are Indigenous.

When assessing exceptional circumstances relating to part-time study, the decision that a person cannot study full-time due to exceptional circumstances will be made by the Evaluation Panel. The Evaluation Panel will take into account factors such as disability, significant carer responsibilities and the unique circumstances of Indigenous students in determining ability to study full-time.

Other than in exceptional circumstances a student may be awarded a CECS or a CAS but not both.

Successful and non-successful applicants will be notified in writing of the outcome of their application. If the application has been successful the letter will be a formal offer of the scholarship, the assistance to which they are entitled, and the relevant conditions of the scholarship. Successful applicants must respond in writing stating clearly their acceptance of the conditions which apply to the scholarship before the scholarship is officially awarded.

DEFERRAL

A successful applicant may apply to defer their scholarship for a maximum of two (2) consecutive years. After that time the scholarship will lapse and the student would be required to reapply.

TRANSFER

Students with a CLS wishing to transfer to JCU from another institution must re-apply for a CLS at JCU and will be considered along with all other applicants as outlined above.

TERMINATION

For the purposes of termination of a Commonwealth Learning Scholarship “satisfactory academic progress” shall be as determined by Schedule A of the University's Re-enrolment and Progression - Academic Performance - Requirements.

For the purpose of termination of a Commonwealth Learning Scholarship JCU will determine.

• that a student will have failed to maintain satisfactory academic progress if they do not attain a level of academic achievement prescribed in Schedule A of the University's Re-enrolment and Progression - Academic Performance - Requirements;

• that a student has committed serious misconduct if:

• the student has been subject to more than one penalty for academic misconduct under the University's Student Academic Misconduct Requirements; and/or

• if a student has been found guilty of inappropriate conduct under the Student Conduct Policy and this inappropriate conduct is deemed serious by the Student Discipline Committee; and

• the student provided false or misleading information in relation to the Commonwealth Learning Scholarship.

APPEAL PROCESS

The decision of the Selection Panel can only be appealed on procedural grounds. Applicants appealing the decision of the Selection Panel on procedural grounds shall do so to an Appeal Panel comprising:

• Pro-Vice-Chancellor, Student Affairs and Staff Development or nominee (Chair);

• Manager, Equal Opportunity or nominee;

• Nominee of the General Manager, Student Association;

with another staff member nominated by the Vice-Chancellor when necessary to ensure gender representation. No member of the Appeal Panel will have been a member of the Selection Panel.

Such an appeal may only be made on one or more of the following grounds:

• the appropriate policy was not adhered to or correct procedures were not followed in considering the matter;

• the decision was made without due regard to facts, evidence or circumstances.

Such an appeal must be lodged with the Pro-Vice-Chancellor, Student Affairs and Staff Development within 14 days of the date of the notification from the Selection Panel. The appeal must:

• be accompanied by a copy of the letter the student has received from the Selection Panel;

• include details of the complaint and details of the action which the student has taken thus far and the grounds for the appeal, including the evidence in support of the student's case, together with supporting documentation.

1. In these conditions unless the contrary intention appears:

“Academic Staff”

means a member of the teaching staff of the University.

“Account”

means a user name or other identifier which, with or without a password, allows a user to access the facilities.

“Authorised”

means having been given approval to use an Account by the Director, Information Technology and Resources (hereafter ITR), or nominee (hereafter Director), a School Representative, a member of Academic Staff, a head of a section of the University, an official of an Outside User or by the Authorised User of an Account other than a University student.

“Authorised User”

means:

• any University student who has been allocated an Account or who has been authorised by a member of Academic Staff to use a specific Account allocated to a group of students or to the member of staff

  or

• any member of staff who has been allocated an Account or who has been authorised to use an Account allocated to another person or to a group of people or to a section of the University

  or

• any student of another educational institution authorised by that institution to use an Account allocated to the institution

  or

• any individual who is an Outside User or who has deposited with the University a sum of money to cover the cost of the initial estimated utilisation of computing and communications facilities and who has been allocated an External Account

  or

• any employee of an Outside User authorised to use an Account allocated to the Outside User

  or

• any other person authorised by the Director

and who has not had their authorisation revoked under these conditions or by the person who granted the authorisation.

“Category”

means a group of persons belonging to a particular class, eg University students, all members of the University, Outside Users, etc.

“Computing and Communications Resources”

means any measurable quantity supplied by the facilities including, but not restricted to, central processor time, disk space, data, voice and video transfers, memory, connect time and stationery.

“School Representative”

means a person appointed as such by a school or a section of the University or an Outside User whose role is to control use of Computing and Communications Resources allocated to their school or section or to the Outside User.

“Disk Area”

means storage space on a disk allocated to an Account.

“Facilities”

means the University's Central Computing and Communications Facilities which comprise processing equipment and peripheral units managed by ITR together with any workstations connected to the University network and any other computing and communications equipment deemed by the Director from time to time to be Computing and Communications Facilities governed by these conditions.

“Central Computing Bulletins”

means information supplied by ITR either by email, automatically output on a workstation or on the web-based University bulletin boards.

“Outside User”

means a person or organisation normally external to the University who has entered into a contract with the University to use the facilities.

“Supported Software”

means information published from time to time by ITR containing details of software available to users together with any usage restrictions and/or qualifications.

“Relevant Member of Academic Staff”

means a member of the Academic Staff who is wholly or partly responsible for a course or subject in connection with which a student is using the facilities or for which the student is enrolled.

“Section of the University”

means any definable unit within the University including, but not limited to the Chancellery, Faculties and Schools, Divisions and Offices, Research Centres or Joint Ventures

“Staff”

means any person employed by the University.

“System Disk Area”

means any Disk Area which is used to store software, files or other information which is made available to users generally or to particular categories of user.

“University”

means James Cook University.

2. Only Authorised Users may make use of the facilities.

3. Authorised Users may access the facilities only by using an Account which they have been authorised to use.

4. No Account may be used by any person other than the Authorised User of the Account except on the authorisation of such Authorised User.

5. No University student may authorise or permit any other person, whether a University student or not, to use their Account for any purpose. The relevant School Representative or any Relevant Member of Academic Staff may use a University student's Account for any required purpose.

6. No person may access or attempt to access software, files or other information stored under another person's Account or on another person's workstation unless authorised by these conditions or by the other person to do so.

7. No student may use any method or technique to prevent the relevant School Representative or any Relevant Member of Academic Staff from accessing any software, files or other information stored on the student's workstation or disk area or in any other machine-readable form.

8. Only users belonging to the appropriate categories may use or attempt to use any items of software to which restricted and/or qualified usage, as described in “Licensing Agreements and Offers” or by ITR either by email, published newsletters, announcements and documentation provided on Central Computing Bulletins or the official University website.

9. No person may use an Account to undertake work for which a charge or a greater charge should be levied. Specifically:

• Accounts allocated to students may be used only for purposes related to normal teaching or research activities and only for work related to the School which has allocated the Account or for which that School has given specific approval.

• Accounts allocated to academic staff may be used only for purposes related to normal teaching or research activities. No such Account may be used for research for which funds to meet the cost of using the facilities have been provided nor for any consulting work nor for any purpose as a result of which the staff member receives a fee additional to their University salary.

• Accounts allocated for University purposes other than normal teaching or research may be used only for the specific activity of the section of the University to which the Account has been allocated.

• Accounts allocated to other educational institutions may be used only for the normal teaching, research or internal administrative activities of the institution.

• Accounts allocated to an Australian or Queensland Government department may be used only for the work of that department or another Australian or Queensland Government department where such latter department has been so authorised by the relevant former department.

10. No person shall make a copy or attempt to make a copy of any software, files or other information held on a system disk area or workstation other than any information provided specifically for the purpose of providing assistance to users or any information for which copying is permitted by means of a statement to that effect as described in “Licensing Agreements and Offers” or by ITR either by email, published newsletters, announcements and documentation provided on Central Computing Bulletins or the official University website.

11. No person shall remove a copy of any software, files or other information from the University without the approval of the owner of the software, files or other information.

12. No person shall do anything intended to evade the effect of controls on use of the facilities or act in any way designed to be unfair to other users. In this context controls shall include, but not be limited to, any mechanisms designed to limit use of any workstations or any Computing and Communications Resource.

13. No person shall assist any person who is not an Authorised User to gain access to the facilities or to access any workstation or other device connected to the facilities.

14. No person shall deliberately damage or aid or assist in damaging any of the facilities.

15. No person may remove from its location any University facilities or any provided computer stationery other than that which has been used by that person in connection with authorised use of facilities.

16. The Director may prohibit any practice considered to be detrimental to the interests of the University, of users generally or of a specific user or users. The prohibition will be published either by email, via ITR published newsletters, announcements and documentation provided on Central Computing Bulletins or the official University website and by such other means as are appropriate or required by the circumstances.

17. Use of University computing and communications facilities for game playing, for the retrieval and storage of copyright material without the permission of the owner of copyright or for personal gain is prohibited.

18. Penalties for use of the facilities other than in accordance with the above conditions may be imposed as follows:

• the Director may suspend the user's right of access to the facilities for a period not exceeding four weeks and may additionally refer any matter to the Vice-Chancellor to be dealt with under (b) below;

• the Vice-Chancellor may suspend the user's right of access to the facilities for such period as the Vice-Chancellor considers appropriate and action may also be taken in respect of University students under the student Discipline Statute or in respect of all persons by prosecution in the appropriate court;

• where the breach has resulted in the facilities being used for a charge which is less than the charge which would normally have been levied for such use the Director may certify in writing as to the amount of the difference and on service on the user of a copy of the certificate, certified in writing by the Registrar as being a correct copy, that amount shall become a debt payable by the user to the University.

19. Nothing in these conditions shall prevent the Council of the University from withholding use of the facilities from any person for any period, for any reason or without stating a reason.

1. PERSONS ENTITLED TO USE THE LIBRARY BUILDINGS

• 1.1 Anyone may enter the library buildings and use information resources within the building providing they conform with all rules and policies in force at the time. The Director, Information Services (hereafter referred to as the Director) may limit the rights of those who are neither staff nor students of the University.

2. CONDITIONS OF USE OF THE LIBRARY BUILDINGS

• 2.1 Anyone on library building premises must comply with any lawful direction from a member of staff.

• 2.2 Any behaviour, which in the opinion of a member of staff, is likely to cause damage to information resources or to cause disturbance or inconvenience to others within the library building is forbidden.

• 2.3 Information resources may not be taken out of the library buildings unless they have been borrowed through the appropriate loans mechanism.

• 2.4 Particular policies will be as determined by the Director on the advice of the Academic Support Advisory Committee.

3. PERSONS ENTITLED TO BORROW FROM THE LIBRARY BUILDING

• 3.1 Staff and students of the University, and others at the discretion of the Director may borrow from the library building.

4. CONDITIONS OF BORROWING

• 4.1 A borrower is the person who borrows information resources from the library building. Borrowers must use their current James Cook University borrowing card.

• 4.2 A borrower accepts complete responsibility for the care of information resources borrowed and for its return. All information resources must be returned in good condition to the designated place on or before the due date or time indicated. Information resources will be deemed not to have been returned until such time as the transaction has been recorded by library staff.

• 4.3 A borrower must comply with all borrowing conditions and policies as determined by the Director on the advice of the Academic Support Advisory Committee.

• 4.4 The Director shall have the power to recall any information resources before the expiration of the period of the loan.

5. SANCTIONS

• 5.1 So long as any borrower has an overdue item, or unpaid charges, amount or fee, the Director may suspend that borrower's right to borrow from the library building.

6. LATE RETURN FEE

• 6.1 Overdue information resources incur a late return fee.

• 6.2 Recalled information resources must be returned within four working days of the despatch of the recall notice, or they will attract a late return fee.

• 6.3 The late return fee applies to all borrowers who have overdue items.

• 6.4 The late return fees will be as determined by the Director on the advice of the Academic Support Advisory Committee.

7. APPEALS

• 7.1 The Director may vary or waive any late return fee or other charge, or may substitute an alternative sanction, on an appeal in writing to the Director.

• 7.2 Appeals against policies and practices may be made in writing to the Director.

1. USE OF LIBRARY FACILITIES

Food or drink (except bottled water) may not be consumed in the library building.

Bags and cases may be taken into the library building.

Mobile phones should be switched off in the library building.

Conversation is not generally permitted but quiet conversation is permitted in designated areas and in service areas.

Clients may not enter non-public areas of the building except by invitation.

Children under 15 within the library building must be supervised and controlled by an adult.

Anyone within the library building must present their books, bags, folders etc. for examination by staff on request.

No equipment brought into the library building may be used in a way that produces noise in a “no conversation” area.

2. LATE RETURN FEES

• Late return fees accumulate at the rate of 50 cents per item per day overdue, except for a short term loan item.

• When a short term loan item becomes overdue a $10 late return fee may be imposed.

• The maximum late return fee per transaction is $10.

• AV equipment attracts a $20 overdue fee plus $1 per hour overdue.

• Items deemed lost attract a replacement cost plus a $20 non-refundable service fee.

3. LOAN CATEGORIES

By Category of Borrower	Number of Loans at One Time	Length of Loan
Undergraduate	20	2 weeks
Fourth year honours	40*	4 weeks
Graduate/Postgraduate Certificate	20	4 weeks
Graduate/Postgraduate Diploma	20	4 weeks
Masters & Doctorate	80	End of teaching period
Staff	80	End of teaching period
Members of Council & Heads of Colleges	30	End of teaching period
Associate Borrowers	5	2 weeks
Associate Borrowers (Advanced Status)	10	4 weeks
Associate Borrowers (Staff Status)	30	End of teaching period
Others	As determined by the Director, Information Services
Community, Corporate and Remote Borrowers	By Category of Loan
*May be varied on written application by the Head of School
By Category of Material	As determined by the Director, Information Services
AV Equipment	24 hours
AV Loans	2 weeks
2 hour Loans	2 hours or overnight
2 day Loans	48 hours
e-books	Determined by Licensed Agreement

4. GENERAL CONDITIONS

Information resources from the Periodicals, Reference and Special Collections are available for loan only in exceptional circumstances and with the permission of the Director.

Information resources may be renewed three times before they must be sighted by staff.

Students or staff members leaving the University must return all information resources before they do so.

Some borrowers may qualify under more than one category. When one of these categories is the undergraduate category, this category will be applied for information resources borrowed for undergraduate purposes.

Information resources from the Curriculum Collection may be borrowed in addition to the limit specified above by the staff and students.

Information resources purchased from research funds may be retained by the purchaser for the duration of the relevant research.

Special loan conditions may be applied to particular categories of information resources.

SEXUAL HARASSMENT

The University is committed to maintaining an environment for work and study that is free from sexual harassment. Sexual harassment is behaviour of a sexual nature which is unwelcome, unsolicited and unreciprocated and that it is reasonable for you to regard as offensive, humiliating or intimidating. The range of unwelcome behaviour may be verbal, visual, auditory or physical. It covers material sent by electronic means including computers. In all cases it is both unacceptable and unlawful.

Sexual harassment may be a single incident or a prolonged pattern of behaviour. It may occur among equals – from student to student or staff member to staff member – or it may occur from a staff member to a student or a student to a staff member. It can be initiated by or directed towards a woman or a man.

The University has established procedures to assist any person who has experienced sexual harassment from a staff member or student. Action is taken in accordance with the reasonable requests of the complainant.

RACISM

The University is committed to fostering cultural diversity and to eliminating racial discrimination and harassment. The University aims to achieve an environment in which staff and students can work and study free from all forms of unfavourable distinctions, exclusions and restrictions based on race, colour, descent or ancestry, ethnicity or ethnic origin, nationality, national origin or immigration.

The University has established procedures to assist any person who has experienced racial discrimination or harassment from a staff member or student. Action is taken in accordance with the reasonable requests of the complainant.

COMPLAINT RESOLUTION PROCEDURES

Information about discrimination and harassment is available from the Equal Opportunity website http://www.jcu.edu.au/office/eandsd. Assistance may be sought under the complaint resolution procedures for cases of discrimination or harassment based on any other attributes included in State or Federal anti-discrimination legislation, such as disability or age.

These procedures are set out in full in the document Policy and Grievance Procedures for Cases of Discrimination and Harassment and are available from the Equal Opportunity Unit and at the website http://www.jcu.edu.au/office/Policy/discrim.doc

Enquiries concerning harassment or discrimination based on sex, race, disability or any grounds listed in State or Federal Anti-Discrimination laws and requests for referral to a Discrimination Adviser may be directed to the Equal Opportunity Unit, Telephone (07) 4781 5016, Facsimile (07) 4781 5240. A list of Discrimination Advisers may be found at http://www.jcu.edu.au/office/eandsd/discrimination/discrim.html

All staff and students are responsible for eliminating sexual and racial harassment and discrimination.

PHD AND MASTERS BY RESEARCH CANDIDATES

Information on Grievances: Policy and Procedures for PhD and Masters by Research students can be obtained from the website below or from the Research Students' Office, telephone (07) 4781 4575.

http://www.jcu.edu.au/office/grs/links/grievance_procedures.html

General Principles

1. The appropriate collection and management of information is crucial in the achievement of James Cook University's mission to serve tropical Queensland and the nation by providing education and research of international standing. The administrative operations related to the teaching and research activities of the University occasionally require the collection and retention of personal information.

2. The Guiding Principles of James Cook University include setting “exemplary standards of integrity in all aspects of its affairs”. This integrity includes maintaining and protecting the privacy of personal information, and taking all possible measures to ensure the information is accurate. Personal information, for the purposes of these guidelines, is any information or opinions that can identify a living person.

3. The University will comply with relevant legislation in the collection, maintenance, use and disclosure of personal information. All aspects of the University's dealings with personal information will be underpinned by Queensland Government Information Standard 42 Information Privacy (IS42) and the accompanying guidelines. IS42 requires personal information to be managed in accordance with a set of 11 Information Privacy Principles (IPPs) which have been adapted from the Information Privacy Principles in the Commonwealth Privacy Act 1988. The IPPs can be accessed via the Queensland Government's web page at http://www.iie.qld.gov.au/informationstandards/current.asp. It should be noted that in some instances, the IPPs may be superceded by other legislative requirements, such as the Freedom of Information Act 1992 (Qld), Whistleblowers Protection Act 1994, or section 63 of the Health Services Act 1991.

For full details of the Privacy Policy including the guidelines refer to the website http://www.jcu.edu.au/staff/legal/PrivacyPolicy&Procedures.rtf.

All research conducted at James Cook University should enhance the good name of the University. Researchers should only participate in work that conforms to ethical standards and which they are competent to perform. When in doubt they should seek assistance from their supervisors. All research that involves human participants, animals or genetic manipulation must obtain ethics approval from the relevant University ethics committee. Research that employs known pathogens/carcinogens or ionising radiation must be approved by the Biosafety Committee.

All forms of research fraud, e.g. fabrication and/or falsification of data, plagiarism and misleading ascription of authorship, will be penalised severely by the University.

For further details please refer to the Guidelines for Responsible Practices in Research in the James Cook University Policy and Procedures Manual or on the Web:

AVCC:

http://www.avcc.edu.au/avcc/pubs/cophd.htm

or JCU Policy and Procedures:

http://www.jcu.edu.au/office/Policy/resresp.htm

or Ethics Information:

http://www.jcu.edu.au/office/research_office/Ethics/index.html

or Biosafety Information:

http://www.jcu.edu.au/school/bms/micro/safety/safety.htm

Policy Provisions

General guidelines for conduct

1. Students must not engage in any conduct that:

• 1.1 impairs the reasonable freedom of other persons to pursue their studies, research, duties or lawful activities in the University or to participate in the life of the University; or

• 1.2 is otherwise detrimental to the operation of the University or causes damage to University property, or the environment or ecology on University property; or

• 1.3 contravenes federal, state or local law; or

• 1.4 is otherwise deemed to be inappropriate.

Inappropriate conduct

2. Inappropriate conduct includes, but is not limited to:

• 2.1 disrupting any teaching, study, assessment or research activities or the administration of the University;

• 2.2 obstructing any officer or employee of the University in the performance of his or her duties;

• 2.3 damaging or wrongfully dealing with any property, including intellectual property, which is:

  • under the control of the University; and/or

  • on University premises; and/or

  • on a location where a student is present under the auspices of the University;

• 2.4 wrongful or inappropriate use of University Computing and Communication Facilities as outlined under “Conditions for use of University Computing and Communication Facilities”;

• 2.5 wrongful or inappropriate use of University Library Facilities as outlined under “Conditions for use of University Library Facilities”;

• 2.6 without lawful excuse, disobeying or failing to comply with any Regulatory Provision;

• 2.7 without lawful excuse, disobeying any lawful instruction of an officer or employee of the University, including failing to leave any building or part of a building when directed to do so;

• 2.8 knowingly withholding relevant information or furnishing false or misleading information for purposes connected with academic progression or enrolment or proposed enrolment as a student, whether such withholding or furnishing of information takes place before or after the person becomes a student of the University;

• 2.9 threatening, intimidating or disorderly behaviour;

• 2.10 endangering the health or safety of a person;

• 2.11 verbal abuse or physical or sexual assault or any harassment as outlined in the Harassment Policy;

• 2.12 compromising the privacy of an individual;

• 2.13 compromising the confidentiality of information;

• 2.14 failing to comply with any restriction, requirement or condition which has been imposed on the student pursuant to one or more of Sections 1.3.2, 1.3.3, 3.1, 8d, 8e, 8f or 8g of the ‘Student Conduct Policy - Procedure: Allegations of Inappropriate Conduct'.

Referral of allegations of inappropriate conduct

3. Any officer, student or member of the University community or public may immediately refer an instance of suspected inappropriate conduct to the police or other relevant emergency service where circumstances warrant.

• 3.1 In the first instance, allegations of inappropriate conduct on the part of a student received by the University shall normally be drawn to the attention of the relevant Head of School or, for conduct on the part of student residents taking place within the boundaries or proximity of the JCU Halls of Residence, other University-managed or associated student residences or Affiliated Colleges, to the Manager/Head of College for appropriate action.

• 3.2 Allegations of inappropriate conduct on the part of a student that fall within the parameters of:

  • the Policy on Conditions for Use of University Computing and Communication Facilities

  • the Policy on Conditions for Use of Library Facilities

  • the Harassment Policy

  3.2 shall also be referred to officers of the University as designated by these policies and shall be dealt with in accordance with these policies.

• 3.3 All other allegations of inappropriate conduct received by the University shall be lodged with the Director, Student Affairs, to be dealt with in accordance with the Procedure for Allegations of Inappropriate Conduct.

Procedures

Referral of allegations of inappropriate conduct

1. In the first instance, allegations of inappropriate conduct on the part of a student received by the University shall normally be drawn to the attention of the relevant Head of School. An allegation of inappropriate conduct on the part of a student that falls within the parameters of the:

• Policy on Conditions of Use of Computing and Communication Facilities;

• Policy on Conditions of Use for Library Facilities;

• Harassment Policy

will be dealt with under that policy. Allegations of inappropriate conduct on the part of student residents taking place within the boundaries or proximity of the JCU Halls of Residence, other University-managed or associated student residences or Affiliated Colleges, shall be referred to the Manager / Head of College for appropriate action in accordance with Hall/College procedures. All other allegations of inappropriate conduct on the part of a student will be referred to the Director, Student Affairs, who will conduct a preliminary evaluation of the allegation in consultation with the Pro-Vice-Chancellor of the relevant Faculty, or the Pro-Vice-Chancellor's nominee. The Director, Student Affairs may:

• 1.1 Dismiss the matter if the allegation is deemed to be unfounded or trivial, and send written advice of the dismissal and reasons for the dismissal to the complainant or referring officer; or

• 1.2 Refer all or part of the matter to the relevant Head of School or other responsible officer for appropriate action; and/or

• 1.3 Refer the matter for hearing by a Student Discipline Committee; and/may

• 1.3.1 Where appropriate, refer the matter to the police or other relevant external authority, and/or

• 1.3.2 Impose particular requirements as a condition of the student's continued attendance at University under clause 3; and/or

• 1.3.3 Suspend the student under clause 3.

Notification of a hearing

2. If the matter is referred to a Student Discipline Committee under sub-clause 1.3, the Director, Student Affairs will:

• 2.1 Notify the student in writing of the allegation, in sufficient detail to enable the student to understand the precise nature of the allegation, and to properly respond to it;

• 2.2 Notify the student in writing of their rights in the hearing process, as listed under Clause 5.

• 2.3 Where no suspension, restriction or conditions have been imposed, the hearing must begin as soon as practicable but only after a reasonable time has been allowed for the student and/or complainant to prepare representations and submissions that the student and/or complainant are entitled to under clauses 5 and 5.1.

Suspension, restrictions or conditions placed on enrolment

3. The Director, Student Affairs, may suspend the student, or place restrictions or conditions on enrolment, if the circumstances of the alleged act of inappropriate conduct are deemed to be such that such action is necessary in order for the University to discharge its duty of care to its students, staff or placement agencies.

• 3.1 The student may be suspended from the University and its precincts; or any part of the University; or any course and/or subject, or restrictions or conditions placed on the student's enrolment; until the matter is finalised by the Student Discipline Committee.

• 3.2 If the student is suspended, or restrictions or conditions placed on enrolment, the Director, Student Affairs will notify the student in writing, stating the reason/s for the suspension, restriction or conditions, and invite the student to respond without prejudice within 10 working days.

• 3.3 When a student has been suspended, or restrictions or conditions placed on enrolment, under this clause, the hearing of the student's case by the Student Discipline Committee must begin as soon as possible, and within 20 working days of the student being suspended or restrictions or conditions placed on the student's enrolment.

• 3.4 The suspension of a student under clause 3 may be revoked by the Vice-Chancellor or the Director, Student Affairs, at any time prior to the matter being finalised by the Student Discipline Committee.

Confidentiality

4. The proceedings of any allegation and hearing by the Director, Student Affairs or the Student Discipline Committee shall be treated as confidential and in the strictest privacy.

Rights of a student during allegation proceedings

5. When an allegation of inappropriate conduct is to be heard by the Student Discipline Committee, the student concerned:

• a. shall be notified of the terms of reference and powers of the Student Discipline Committee;

• b. shall be entitled to make representations, either orally or in writing or both;

• c. shall be entitled to give and call evidence; and

• d. may be assisted by a support person, but the support person shall take no part in the proceedings, except at the express invitation of the Chair of the Student Discipline Committee.

• e. legal representation would not normally be allowed, but may at the sole discretion of the Student Discipline Committee be allowed where the Committee believes there are special circumstances that justify such representation.

• 5.1 The Director, Student Affairs will advise both the student and the complainant in writing that interested parties may tender a written submission regarding the matter to the Chair of the Student Discipline Committee. The deadline for such submissions shall be two working days prior to the hearing.

Student Discipline Committee membership

6. The Student Discipline Committee shall be comprised of:

• a. the Deputy Vice-Chancellor or delegated nominee, who will chair the committee;

• b. a Professor or Associate Professor who is a member of the Academic Board, appointed by the Chair of the Academic Board;

• c. a member of the James Cook University Student Association Support Services appointed by the General Manager of the James Cook University Student Association;

• 6.1 People who have an involvement in the initial allegation may not serve as members of the Student Discipline Committee;

• 6.2 Where the members in a and b are of the same gender, the person appointed in c should as far as practicable be of the other gender.

Student Discipline Committee terms of reference and procedures

7. The Chair of the Student Discipline Committee shall:

• 7.1 Convene a meeting of members of the committee to formulate questions to be asked in the formal hearing process.

• 7.2 Schedule interviews between the committee and the student and also schedule any interviews, deemed necessary by the Chair, with the authors of any submitted documents. Where possible interviews will be in person, but telephone or video conferencing may be utilised.

• 7.3 Convene a hearing in which the committee will interview the student, focusing on the allegation.

Student Discipline Committee powers

8. The Student Discipline Committee powers shall include the power to:

• a. dismiss the case; or

• b. suggest the student transfer to another course of study, if such a transfer is approved by the Pro-Vice-Chancellor of the Faculty to which the student will transfer; and/or;

• c. recommend the Vice-Chancellor refer the case to the University's legal representatives for legal action; and/or

• d. suspend the student from the University for a defined period; or

• e. exclude the student from enrolment in a particular subject and/or course(s) permanently or for a defined period; or

• f. exclude the student from the University permanently or for a defined period; or

• g. impose such other penalty as is deemed appropriate.

• 8.1 In hearing a case, the Student Discipline Committee may seek guidance from legal counsel on the appropriate standard of persuasion and appropriate sentencing.

Notification of a decision of the Student Discipline Committee

9. As soon as is reasonably possible after a decision has been made by the Student Discipline Committee, the Director, Student Affairs, shall notify the student in writing of the decision, referring them to the terms of the Student Conduct Policy.

Appeal against a decision of the Student Discipline Committee

10. A student against whom a finding of inappropriate conduct has been made has no right of appeal on the merits of the finding; but may appeal to the Council on the basis that the student was not afforded procedural fairness in the processes leading up to the finding. Notice of any such appeal must be given in writing to the Director, Student Affairs within ten working days after the date of notification to the student of the finding.

Disciplinary Appeals Committee

11. On receiving an appeal against a decision of the Student Discipline Committee on the grounds that the student was not afforded procedural fairness, the Chancellor, on behalf of the Council, shall appoint a Disciplinary Appeals Committee to meet within 10 working days, comprised of:

• a. The Vice-Chancellor (Chair), or nominee;

• b. The Chair of the Academic Board, or nominee;

• c. President of the James Cook University Student Association, or nominee; and

• d. two members of the Council appointed by the Chancellor from a panel of members of the Council appointed for the purpose of serving on the Disciplinary Appeals Committee.

• 11.1 Where the members in a, b and c are all of the same gender, the two members of Council appointed by the Chancellor should, as far as practicable, be of the other gender.

• 11.2 None of the members of a Student Discipline Committee may serve on the Disciplinary Appeals Committee for the same matter.

Disciplinary Appeals Committee terms of reference and powers

12. Any appeal to the Disciplinary Appeals Committee shall be limited to investigating whether the student was afforded procedural fairness by the Student Discipline Committee in hearing the allegation of inappropriate conduct.

• 12.1 The Disciplinary Appeals Committee may:

  • a. Confirm the decision;

  • b. Refer the matter back to the Student Discipline Committee for reconsideration after drawing attention to any procedural irregularity;

• 12.2 The decision of the Disciplinary Appeals Committee shall be final.

Notification of a decision of the Disciplinary Appeals Committee

13. The decision of the Disciplinary Appeals Committee shall be immediately communicated to the Director, Student Affairs, who shall, within 7 working days of receiving this communication, notify the student and the relevant Pro-Vice-Chancellor of the decision in writing.

The University recognises the value of a diverse student population and is committed to meeting the educational needs of people from all backgrounds and at all stages of their lives. In doing so, the University is particularly committed to the region of tropical Queensland. The Student Equity Policy may be accessed via the University's web address http://www.jcu.edu.au/studying/services/equity/policies/studentequity.htm

1. The following provisions shall apply to each of the prizes listed in the Scholarships, Bursaries, Grants and Prizes section of this Handbook, except in so far as they are inconsistent with any special provisions made below in relation to the prize:

• The prize shall be awarded annually.

• Except where a prize is stated to be a fixed sum of money, where a fund supports one prize the prize shall, if stated to be money, be a sum approximately equal to the annual income from the fund and if stated to be books, instruments, or things other than money, shall be such things of a value approximately equal to the income from the fund; and where a fund supports two or more prizes the value of each prize shall be approximately equal to a corresponding share of the annual income.

• Where a prize is stated to be money the Vice-Chancellor may direct that, in lieu of money, books, instruments or other equipment necessary to the student's course may be awarded to a value approximately equal to the stated amount of the prize, unless the terms of any trust or the conditions laid down by the donor of the award expressly provided otherwise.

• Where the prize consists of books or things other than money, the prize shall be selected by the person to whom it is awarded, subject to the approval of the recommending authority or, where the recommending authority is a committee, the executive officer of the committee.

• A prize shall not be awarded in any year if in the opinion of the recommending authority there is no candidate of sufficient merit to justify its award.

• Where a prize is awarded subject to the later performance of some condition by the person to whom it is awarded and the requirements relating to the award do not necessitate applications to be lodged, the Faculty Committee or other authority concerned with making a recommendation in the matter may prepare a list of persons qualified in order of merit and recommend to the Council or other awarding authority that the award be made to the person highest on the list who gives an undertaking to perform the condition. If the Council or other authority approves the recommendation, the award shall be deemed to be made to that person. If before the time arrives for performing the condition that person intimates that they no longer intend to perform the condition, the award shall be deemed to have been made to the person next highest on the list who gives the undertaking.

• A prize may be divided equally among candidates deemed to be of equal merit.

• Income from the fund not expended on the prize shall be added to and become part of the fund.

• The special provisions relating to each prize are set out in prize requirements which are approved by Council. In those provisions, paragraph (a) indicates the number of prizes where more than one are awarded under the same name, the authority which awards the prize or prizes, and the authority, if any, which recommends to the awarding authority the person or persons to whom they are to be awarded; paragraph (b) indicates the person or persons to whom the award is to be made, the required qualifications of candidates for each prize, and the basis on which the award is to be made; paragraph (c) states the nature of the prize or its amount where it is a fixed sum of money; and paragraph (d) sets out any other provisions relating to the prize or prizes.

2. Except where otherwise stated, a person shall not be eligible for a prize unless the qualification on which the prize is awarded was obtained within the year, or where the qualification related to two or more years, within such years, immediately preceding the making of the award.

3. Prizes may be awarded, in accordance with the general provisions contained in these requirements and special provisions set forth in relation to each prize.

The following provisions shall apply to each of the scholarships listed in the Scholarships, Bursaries, Grants and Prizes section of this Handbook.

James Cook University encourages prospective students and continuing students to apply for scholarships appropriate to their needs from a wide range of scholarships that are offered by the University and its benefactors.

The primary purposes of a scholarship are to attract new students to JCU, in particular high calibre students, and to retain existing students. Other scholarships also serve to reward continuing students for maintaining or achieving required levels of academic performance.

The University has established Model Requirements
Students should refer to the Scholarships website for details of scholarships currently offered by the University and the requirements attaching to each. http://www.jcu.edu.au/app/scholarships/index.cfm for scholarship schemes. One such requirement is that the target(s) of the Scholarship are to be clearly stated. The establishment of a new Scholarship is to be approved by the University Council on the advice of Academic Board. Council will determine whether, having regard to the circumstances, the proposed Scholarship is consistent with University objectives. Academic Board will propose only such schemes as conform with the Model Requirements. In exceptional circumstances, new scholarships may be approved by the Vice-Chancellor on the recommendation of the Chair of the Academic Board and amendments to existing scholarships may be approved by the Chair of Academic Board. Such scholarships to be noted by Council and Academic Board and amendments to be noted by Academic Board.

The award of scholarships within an established Scheme requires the approval of Academic Board. Academic Board will satisfy itself that the award requirements have been met.

The awarding of a scholarship is to be an open and transparent activity: each is established with its own Award Requirements and a written record of steps taken in reaching the decision will be required.

In order to achieve the primary purposes, the timing of promotion and awarding of scholarships for new students in particular, is critical. Promotion must occur as early as possible, but preferably no later than December of each year. The award of a Scholarship should be made by no later than the end of January.

A Scholarship is defined as an award of money or benefits in excess of $5,000 per annum provided to a student for support while undertaking a course of study at the University. A Scholarship is to be distinguished from a bursary, grant, fellowship, studentship or prize.

Responsibility for the administration and maintenance of Scholarships rests with the relevant discipline, school or faculty. Where the Scholarship is offered University-wide or across several faculties, the part-time Scholarships Officer will be responsible. The part-time Scholarships Officer will also be responsible for overseeing compliance with the Award Requirements for all Scholarships, maintaining the Scholarships website and the review and updating of the Model Requirements from time to time.

Applications for Scholarships shall be directed to the relevant area responsible for administering the Scholarship. All applications will be acknowledged in writing. All recipients and unsuccessful applicants will be formally notified and all successful applicants together with benefactors will receive publicity and official recognition by the University.

The Workplace Health and Safety Act imposes obligations - a duty of care -not only on the University and organisational management, but also on individuals.

Students have a statutory obligation to follow directions specific to safety at all University workplaces. Workplaces include University premises, a field site, a vehicle or research vessel. Safety directives relating to safe working procedures involved in teaching or research also include the prohibition of children from specific areas, and observance on non-smoking restrictions in all University buildings, vehicles and other designated sites.

The University Workplace Health and Safety Committee oversees the important work of ensuring optimum health and safety for employees, students and visitors at James Cook University. The Student Association nominates a representative to this committee. In addition, there are also School Workplace Health and Safety Committees, as well as specialist bodies such as the University Radiation Safety Committee, Biosafety Advisory Committee and the Diving and Boating Safety Committee.

Each school or building has an assigned Safety Officer (WHSO), and a First aid Officer. The WHSO has responsibilities to advise and guide staff and students on health and safety within the operational area.

Students must meet required dress and behaviour standards for laboratory and workshop areas and for field trips. Footwear standards are also in place for various buildings and hazardous areas. Failure of any person to follow directions of staff regarding safety matters may result in that person being denied access to facilities and activities.

Written information is available from the Workplace Health and Safety Unit on a variety of topics including terrestrial and marine fieldwork safety, and safety guidelines on working with chemicals, ionising radiation, immunisation, animals and heavy manual handling during pregnancy.

In the event of a non-sporting accident or injury sustained when undertaking University work or study, students must complete an Accident, Incident and Injury Report form. Forms are available from UniHealth, JCU Student Association - Academic Support and Welfare Office, from School Safety Officers and from the Workplace Health and Safety Coordinator, to whom completed forms must be returned. Students should report health or safety hazards to School Safety Officers or the Workplace Health and Safety Coordinator.

The Workplace Health and Safety web site is readily accessible via “W” on the A-Z Index. The site provides information on emergency numbers, the General Safety Manual, University Diving Officer, Radiation Safety Officer, School and building safety officers, location of first aid kits, and safety information and policy. A copy of the JCU General Safety Manual and safety policy is available for download from www.jcu.edu.edu.au/office/centralservices/workplace/workplace.shtml

Any safety concerns should be taken up with the Student Association representative on the Workplace Health and Safety Committee, reported to a School Safety Officer, or staff in the Workplace Health and Safety Unit located at the Facilities Management Office, Building 57, on ext 5418.

The faculties, in line with the Australian Vice-Chancellors' Committee's guidelines, are able to offer advanced standing, i.e. credit, to students who have completed subjects in other programs at James Cook University or at other tertiary institutions, or have completed other forms of prior learning.

This credit takes various forms. The terms used are based on Credit Transfer Principles: Guidelines on the Recognition of Prior Learning approved by the AVCC, December 1993.

The terms used are:

CREDIT is recognition granted towards meeting the requirements of an award course.

CREDIT TRANSFER is the granting of credit/advanced status by the faculties to students/candidates on the basis of previous formal study at another university.

BLOCK CREDIT is credit given in the form of exemption from a period of study, e.g. credit given for one teaching period.

SPECIFIED CREDIT is granted in the form of exemption from the requirements of a particular subject.

UNSPECIFIED CREDIT is granted for previous learning for which there is no precise equivalent in this University.

RECOGNITION OF PRIOR LEARNING (RPL) is credit granted for learning outside formal study in this or other Universities.

FACULTY OF ARTS, EDUCATION AND SOCIAL SCIENCES

RULES FOR CREDIT TO THE BACHELOR DEGREES

Subject to rules 2 to 5 below, the Pro-Vice-Chancellor may grant a candidate for a degree offered by the faculty, credit within the limits described below:

• 1.

  • a candidate who, having completed any other degree or diploma in this University, enrols for a Bachelor degree in the faculty may be granted credit for subjects passed when qualifying for the award of the other degree or diploma. The maximum credit allowed for such subjects shall be 48 units towards a three year degree and 66 units towards a four year degree. In granting such credit the Pro-Vice-Chancellor shall not, except in exceptional circumstances approved by the faculty, allow credit, in the case of a three year degree, for more than 9 units at level 3 nor, in the case of a four year degree, more than 18 units in total at level 3 or level 4;

  • a candidate who, having partially completed another degree or diploma in this University, enrols for a Bachelor degree in the faculty may be granted credit for such subjects passed while so enrolled as would have been credited towards a degree of the faculty had the student been enrolled for that degree at that time;

  • a candidate who, having completed all or a portion of a degree or diploma in another university or institution of higher education, enrols for a Bachelor degree in the faculty may be granted specified or unspecified credit for subjects equivalent to those passed at the other university or institution of higher education. The maximum credit allowed for such subjects shall be 48 units towards a three year degree or 64 units towards a four year degree. In granting such credit the Pro-Vice-Chancellor shall not, except in exceptional circumstances approved by the faculty, allow credit, in the case of a three year degree, for more than 8 units at level 3 nor, in the case of a four year degree, more than 16 units in total at level 3 or level 4.

• 2. Credit transfer will only be approved if the following conditions are met:

  • the subjects which were successfully completed at another recognised university or institution of higher education and for which credit is sought must be assessed by the Pro-Vice-Chancellor as equivalent in standard to subjects offered in this University;

  • a candidate may not undertake in subsequent degree studies, subjects that are substantially similar to subjects credited pursuant to Rule 1;

  • the Award Requirements applicable to particular Bachelor degrees of the faculty (especially the Award Requirements governing prescribed subjects and unit structures), must be met, and the degree, when completed, must satisfy the appropriate Award Requirements;

  • the Pro-Vice-Chancellor must be satisfied that the degree, when completed, will constitute a coherent whole.

• 3. Credit will not be granted for subjects completed more than 10 years prior to enrolment in the faculty degree.

• 4. Candidates applying for credit transfer must submit a certified copy of their prior Academic Record/s showing the results achieved in all subjects for which credit transfer is sought, together with such additional information as the Pro-Vice-Chancellor may require to determine the sufficiency and standing of such subjects for credit transfer purposes. All material is to be submitted to the Pro-Vice-Chancellor through Student Administration at the University.

• 5. Specific requirements for credit transfer towards particular Bachelor degrees of the faculty (if any) take precedence over the general rules outlined above.

CREDIT TRANSFER FOR RECOGNITION OF PRIOR LEARNING

• 1. Prior Learning may be recognised by an applicant demonstrating equivalent learning/knowledge by one or more of the following methods:

  • certificates of competency or attendance from industry recognised courses;

  • observation of workplace skills and practice by a qualified observer designated by the University;

  • completion of some or all of the assessment requirements (or equivalent) as may be specified by the lecturer-in-charge of the subject for which credit is sought;

  • interview by expert panel, including one impartial expert in the area;

  • fully documented portfolio of work completed while practising in industry. The authenticity of all work must be certified in writing by a supervisor or by the person/s responsible for commissioning the work.

• 2. The maximum credit available as a result of RPL shall not exceed 24 units towards a three year degree, or 32 units towards a four year degree.

  • Notwithstanding clause 2 above, existing University policy regarding the total number of units of credit available towards particular degree programs shall not be exceeded as a result of RPL, or through a combination of RPL and credit given for previous study at a recognised tertiary institution.

  • Notwithstanding clause 2 above, candidates for a degree must complete or obtain credit for all core subjects and satisfy all degree requirements before being admitted to the degree.

  • Any costs resulting from workplace observation or interview panels shall be borne by the applicant for RPL.

RULES FOR CREDIT TO DIPLOMAS AND ADVANCED DIPLOMAS

Normally the award of credit towards Diplomas and Advanced Diplomas in the faculties is decided in accordance with the principles outlined in relation to the Bachelor degrees. Variations in requirements for a particular Diploma are outlined below.

DEGREE AND DIPLOMA SPECIFIC POLICIES

These apply in addition to those detailed above.

Bachelor of Psychology

Credit cannot be given for Psychology subjects completed over ten years prior to enrolment in the BPsych degree.

Bachelor of Social Work; Bachelor of Community Welfare

The Faculty of Arts, Education and Social Sciences has agreed to comply with the AVCC Credit Transfer Project Pilot Scheme Guidelines (1995-6) for credit towards Bachelor of Social Work and Bachelor of Social (Community) Welfare degrees. Accordingly the faculty will grant:

• for candidates holding a completed Associate Diploma in a related field of study and admitted to a four-year Social work degree program, a minimum credit of 25% of that degree program;

• for candidates holding a completed Associate Diploma in a related field of study and admitted to a three-year Social (Community) Welfare degree program, a minimum credit of 33% of that degree program;

• for candidates having completed two years of a three-year Social (Community) Welfare degree program, or holding a completed three year Social (Community) Welfare degree, and admitted to a four-year Social Work degree program for credit, credit will be granted at a minimum of 25%, and normally in the range of 25-50%, of that degree program;

• for candidates having completed one year of a three-year Social (Community) Welfare degree program and admitted to a four year Social Work degree program, a minimum credit of 25% of the degree program;

• for candidates having completed two years of a four-year Social Work degree program and admitted to a three year Social (Community) Welfare degree program, a minimum credit of 33% of that degree program;

• for candidates transferring between four year Social Work degree programs, full equivalent credit;

• for candidates transferring between three year Social (Community) Welfare degree programs, full equivalent credit.

In these guidelines:

A reference to an Associate Diploma in related field of study means an Associate Diploma program accredited by the Australian Institute of Welfare and Community Workers or recognised by the university granting the credit.

A reference to a three-year Social (Community) Welfare degree means a degree program accredited by the Australian Institute of Welfare and community workers.

A reference to a four-year Social Work degree means a degree program approved by the Australian Association of Social Workers.

In the Faculty of Arts, Education and Social Sciences:

The granting of credit is subject to University requirements for admission.

The granting of credit is subject to faculty policy concerning the minimum amount of study required at James Cook University before a qualification can be awarded.

The faculty may accept, for the purposes of granting credit, associate diplomas and degree programs in addition to those contained within the above definitions.

It should be noted that the Australian Association of Social Workers does not permit credit to be given for field education undertaken in non-social work programs.

Candidates in the Bachelor of Community Welfare degree may apply to the Head of School of Social Work and Community Welfare for exemption from some of the field placement requirements on the basis of recognition of prior learning and completion of a challenge test.

CREDIT TO THE BACHELOR OF EDUCATION DEGREES

• CREDIT TRANSFER is accepted for subjects completed successfully at other Australian universities and many overseas universities if they are considered to be equivalent in standing to the Faculty's BEd (Professional Development) subjects. To obtain such credit, students must submit a certified copy of the results of such subjects along with sufficient information to determine the standing of such subjects. Credit granted will be identified as specified or unspecified credit.

• RECOGNITION OF PRIOR LEARNING

  There is a range of ways in which recognition is given for prior learning.

  • BLOCK CREDIT of one teaching period is given for professional experience to two-year trained teachers who enrol to complete the Bachelor of Education (Professional Development) degree. Consequently, such students have to complete 36 units to be awarded the degree.

  • SPECIFIED OR UNSPECIFIED CREDIT will be granted for professional development courses completed by teachers. Because there are many types of such courses, different courses are considered differently. The way each type of course is considered is:

    • The majority of courses offered by outside bodies:

      SPECIFIED OR UNSPECIFIED CREDIT can be obtained for these professional development courses by teachers enrolled in a Bachelor of Education (Professional Development) degree. To obtain credit, a teacher will submit to the faculty the work produced on the course. The faculty will arrange for assessment of this work and determine the appropriate credit based on this assessment.

      There will be an assessment fee (currently $50) for this process which must be paid at the time of submission of the work. The level of these fees may be reviewed by the faculty from time to time.

    • Courses which are conducted within the quality control mechanisms of the faculty:

      All professional development courses developed in conjunction with the faculty and which are subject to the quality control mechanisms of the faculty will declare to prospective participants the credit available for the courses.

      In all cases, credit will be subject to the successful completion of assessment requirements of the course. The certificate of completion for the course must be submitted to obtain credit. The faculty keeps no records of these professional development courses so lost certificates cannot be reissued.

    • Outside courses with rigorous and demonstrable quality control mechanisms:

      Occasionally, organisations other than the faculty provide courses with rigorous and demonstrable quality control mechanisms. In such cases, through prior consultation with the faculty, indications of credit available for the course will be provided.

• RECOGNITION OF CURRENT COMPETENCE

  Recognition of Current Competence (RCC) may apply where a teacher education student can clearly demonstrate outcomes relevant to a specific professional experience component of a Bachelor of Education program. If these outcomes can be demonstrated, the preservice teacher will be granted advanced standing for part of the requisite 100 days of the professional experience requirement. Demonstration of attainment of outcomes may be in the form of professional experience reports from other institutions and/or statements of teaching or related service.

  The reports and/or statements provided should include information on:

  • the type of teaching and/or related service;

  • the length and recency of teaching and/or related service;

  • the learners' characteristics, including age range and gender;

  • the subject areas taught;

  • the level of teaching responsibility, including the level of supervision by others;

  • the qualifications of, and reports from the person(s) taking a supervisory role; and

  • how the teaching and/or related service matches with the outcomes of the particular professional experience component(s) for which advanced standing is being requested.

  C. Evidence should be indicated on, or attached to, a Recognition of Current Competence application form available at the faculty office and submitted to that office. Applications will be assessed jointly by the Associate Dean of Education and the Director of Professional Experience in terms of the August 2002 Board of Teacher Registration Guidelines for Preservice Teacher Education programs. Recognition of current competence, if approved, will be indicated on the student's academic record that can be viewed on Students Online.

AMOUNT OF CREDIT GRANTED

The maximum amount of credit granted towards the degree will be 50% of the units required for the degree.

The maximum credit allowable for professional development courses within the degree is one subject except where one course is judged to be larger in size than one faculty subject.

Credit will be granted for professional development courses smaller than a faculty subject. However, no credit will be given for courses smaller than 2 units.

CREDIT TO POSTGRADUATE DEGREES, DIPLOMAS OR CERTIFICATES

• 1. Specific requirements regarding credit are contained in the Award Requirements for each postgraduate degree, diploma or certificate.

• 2. Notwithstanding the limits specified in the specific postgraduate Award Requirements, it is faculties' practice that a candidate who has successfully completed subjects at this University for credit towards a postgraduate degree, diploma or certificate that has not been conferred may be given credit for such subjects towards another postgraduate degree, diploma or certificate undertaken within the faculties, provided that the conditions of the Award Requirements of the particular award, e.g. those governing prescribed subjects and unit structures, are met.

FACULTY OF LAW, BUSINESS AND THE CREATIVE ARTS

RULES FOR CREDIT TO THE BACHELOR DEGREES

1. Subject to rules 1.1 to 1.5 below the Pro-Vice-Chancellor may grant a candidate credit for a degree offered by the faculty within the following limits:

• 1.1 a candidate who, having completed any other degree or diploma at this University, enrols for a bachelor degree in the faculty may be granted credit for subjects passed when qualifying for the award of the other degree or diploma provided that:

  • the maximum credit allowed for such subjects towards a three year degree shall be up to 48 units from a degree or up to 36 units from a diploma;

  • the maximum credit allowed for such subjects towards a four year degree shall be up to 63 units from a degree or up to 36 units from a diploma.

• 1.2 a candidate who, having partially completed another degree or diploma at this University, enrols for a bachelor degree in the faculty may be granted credit for such subjects passed while so enrolled as would have been credited towards a degree of the faculty had the student been enrolled for that degree at that time.

• 1.3 a candidate who, having completed all or a portion of a degree or diploma at another university or institution of higher education, enrols for a bachelor degree in the faculty may be granted specified or unspecified credit for subjects equivalent to those passed at the other university or institution of higher education provided that:

  1.3

  • the maximum credit allowed for such subjects towards a three year degree shall be up to 48 units from a degree or up to 36 units from a diploma;

  • the maximum credit allowed for such subjects towards a four year degree shall be up to 63 units from a degree or up to 36 units from a diploma.

  • notwithstanding Rule 1.3 (a) and 1.3 (b) above, credit up to a maximum of 48 units may be granted for advanced diplomas/diplomas in accordance with articulation agreements approved by the Pro-Vice-Chancellor.

• 1.4 in granting such credit the Pro-Vice-Chancellor shall not, except in exceptional circumstances, allow credit, in the case of a three year degree, for more than six units at level 3 nor, in the case of a four year degree, more than 12 units in total at level 3 or level 4.

• 1.5 Withdrawal from Joint Degree Notwithstanding the requirements of Rule 1.1 above, students enrolled in a joint degree listed in General Requirements 1.2 of the Faculty Undergraduate Award Requirements, who graduate with one of the single degrees comprising the joint degree and who subsequently re-enrol in the joint degree may obtain, on surrender of the single degree, full credit for those subjects comprising the single degree.

2. Credit transfer will only be approved if the following conditions are met:

• 2.1 subjects successfully completed at another recognised university or institution of higher education for which credit is sought must be assessed by the Pro-Vice-Chancellor as equivalent in standard to subjects offered at this University.

• 2.2 a candidate may not undertake in subsequent degree studies, subjects that are substantially similar to subjects credited pursuant to Rule 2.1.

• 2.3 the Award Requirements of particular bachelor degrees of the faculty must be met, eg those governing prescribed subjects and unit structures; and when completed the degree must satisfy the appropriate Award Requirements.

• 2.4 the Pro-Vice-Chancellor must be satisfied that the degree, when completed, will constitute a coherent whole.

• 2.5 where a student applies to transfer from one degree to another credit will be only approved in accordance with the requirements of the degree into which the student is transferring. This may result in loss of credit for some subjects already passed.

3. Specific requirements regarding credit for a particular bachelor degree of the faculties take precedence over the above general rules.

4. Credit will not generally be granted for subjects completed more than 10 years prior to enrolment, however specific requirements regarding credit for prior study towards a particular bachelor degree, as outlined in the Award Requirements, will take precedence over the above general rules.

5. Candidates applying for credit transfer must submit a certified copy of their prior Academic Record(s) showing the results achieved in all subjects for which credit transfer is sought, together with such additional information as the Pro-Vice-Chancellor may require to determine the sufficiency and standing of such subjects for credit transfer purposes.

6. CREDIT TRANSFER FOR RECOGNITION OF PRIOR LEARNING

• 6.1 Prior Learning may be recognised by an applicant demonstrating equivalent learning/knowledge by one or more of the following methods:

  • certificates of competency from industry recognised courses;

  • observation of workplace skills and practice by a qualified observer designated by the University;

  • completion of some or all of the assessment requirements (or equivalent) as may be specified by the lecturer-in-charge of the subject for which credit is sought;

  • interview by expert panel, including one impartial expert in the area;

  • fully documented portfolio of work completed while practising in industry. The authenticity of all work must be certified in writing by a supervisor or by the person/s responsible for commissioning the work.

• 6.2 The maximum credit available as a result of RPL shall not exceed 24 units towards a three year degree, or 33 units towards a four year degree.

• 6.3 Notwithstanding clause 6.2 above, existing University policy as amended from time to time regarding the total number of units of credit available towards particular degree programs shall not be exceeded as a result of RPL, or through a combination of RPL and credit given for previous study at a recognised tertiary institution.

• 6.4 Notwithstanding clause 6.2 above, candidates for a degree must complete or obtain credit for all core subjects and satisfy all degree requirements before being admitted to the degree.

• 6.5 Any costs resulting from workplace observation or interview panels shall be borne by the applicant for RPL.

DEGREE AND DIPLOMA SPECIFIC POLICIES

These apply in addition to those detailed above

Details of credit transfer agreements between JCU and other tertiary institutions for specific degrees and diplomas are contained in the current Credit Transfer and Learning Pathways publication.

In accordance with Clause 3 these agreements take precedence over credit arrangements outlined in Clauses 1 and 2 above.

CREDIT TO POSTGRADUATE DEGREES, DIPLOMAS OR CERTIFICATES

• 8.1 Specific requirements regarding credit are contained in the Award Requirements for each postgraduate degree, diploma or certificate.

• 8.2 Notwithstanding the limits specified in the specific postgraduate Award Requirements, it is faculty's practice that a candidate who has successfully completed subjects at this University for credit towards a postgraduate degree, diploma or certificate that has not been conferred may be given credit for such subjects towards another postgraduate degree, diploma or certificate undertaken within the faculty, provided that the conditions of the Award Requirements of the particular award, eg those governing prescribed subjects and unit structures, are met.

FACULTY OF MEDICINE, HEALTH AND MOLECULAR SCIENCES

RULES FOR CREDIT, BACHELOR DEGREES

• CREDIT TRANSFER may be accepted for subjects completed successfully at other Australian or overseas universities if they are considered equivalent in standing to subjects offered by the faculty.

  Candidates applying for credit must submit a certified copy of the results or academic record of all subjects for which credit is requested, along with sufficient information to determine the standing of such subjects. The latter is normally a photocopy of the appropriate handbook entries or subject outlines. This evidence must be sent or presented to the appropriate school.

• SPECIFIED OR UNSPECIFIED CREDIT will be granted for studies completed by prospective students and this will be done on a subject-by-subject basis. This type of credit should be applied for prior to entering the course.

  In some subjects exemption will be granted for the practical component of subjects. Application for these exemptions will be made through the appropriate school and will normally be submitted during the early stages of a course.

• RECOGNITION OF PRIOR LEARNING Candidates for the degrees within the faculty may be eligible for credit which recognises prior learning.

  This usually takes the form of specified or unspecified credit. Credit is given at the discretion of the school. Each application is considered individually on merit.

• Candidates for coursework Masters with relevant professional experience as defined by the appropriate Head of School may be granted credit in recognition of prior learning up to a maximum of 12 units of study.

FACULTY OF SCIENCE, ENGINEERING AND INFORMATION TECHNOLOGY

RULES FOR CREDIT, BACHELOR DEGREES, SCHOOL OF ENGINEERING

Credit

CREDIT TRANSFER may be granted for subjects completed successfully at another university if these subjects are considered to be equivalent to subjects in the Bachelor of Engineering degree.

This credit can take the form of either BLOCK CREDIT (e.g. credit for a complete level (year) or SPECIFIED CREDIT for specified subjects.

The maximum amount of credit granted will be 50% of the units required for the degree. If the candidate requests credit approaching this maximum level, then the credit should be predominantly from the first two levels (years) of the Bachelor of Engineering program. At least 18 units should be completed at James Cook University for each of levels three and four. The fourth year thesis (6 units, full year subject) should be included in this minimum requirement.

Students or prospective students who desire credit are required to submit a proposal to the School of Engineering. Details of the application can be obtained from:

School of Engineering James Cook University Qld 4811

RULES FOR CREDIT, BACHELOR DEGREES, SCIENCE

• CREDIT TRANSFER may be approved for subjects completed successfully at other Australian or overseas universities if they are considered equivalent in standing to subjects offered in the faculty. This policy applies to all Science degrees offered by the faculty. Three-year Science degrees currently offered are listed in Schedule A. Four-year Science degrees currently offered are listed in Schedule B.

  • A candidate who, having completed any other degree in this University, enrols in a three-year Science degree may, with the approval of the faculty, be given credit for subjects passed when qualifying for the award of the other degree. The maximum credit allowed for such subjects shall be 48 units. Additionally, the candidate shall be required to gain credit for at least 18 units from subjects listed in Table Vc of the Master Schedule of Subjects.

  • A candidate who, having partially completed another degree in this University, enrols in a three-year Science degree may, with the approval of the faculty, be given credit for such subjects as would have counted towards the Science degree if the student had been enrolled in that degree.

  • A candidate who, having completed all or a portion of any Bachelor degree in another university or institution of higher education, enrols in a three-year Science degree, may, with the approval of the faculty, be given credit for subjects equivalent to those passed at the other university or institution of higher education. The maximum credit allowed in respect of such subjects shall not exceed 48 units and shall not include the equivalent of any subjects from Table Vc of the Master Schedule of Subjects in order to meet requirements that at least 18 units be subjects listed in Table Vc.

  • Students who have completed or partially completed a three-year Science degree in this University may be given credit for up to 72 units towards a four-year Science degree. Students will be required to relinquish an existing Science degree prior to graduating with the four-year degree.

  • Students who have completed a Science degree in this University who wish to obtain a four-year Science degree as a second degree may be given credit for up to 60 units.

  • Students who have completed a three or four year degree at another higher education institution recognised by the faculty who wish to obtain a four-year Science degree as a second degree may be given credit for up to 60 units (for a three year degree) and 72 units (for a four year degree).

  • Students who have partially completed a three or four year degree at another higher education institution recognised by the faculty may be given credit for up to 60 units towards a four-year Science degree.

• RECOGNITION OF PRIOR LEARNING

  Candidates for the degrees within the faculty may be eligible for credit which recognises prior learning.

  This usually takes the form of specified or unspecified credit. Credit is given at the discretion of the faculty. Each application is considered individually on merit. As a guideline,

  • for a completed TAFE Associate Diploma, up to 18 units may be granted, provided all prerequisites are met. Additional credit to a maximum of 24 units may be made. Credit for partially completed diplomas is pro rata;

  • completed or partially completed certificates, up to 12 units. This credit is normally at level 1;

  • time elapsed since studies completed may be considered for each case.

  Candidates applying for credit must submit a certified copy of the results of all such subjects for which credit is requested, along with sufficient information to determine the standing of such subjects. The latter is normally a photocopy of appropriate handbook entries or subject outlines. This evidence must be sent or presented to the faculty.

  Schedule A - Three-year Science degrees

  Bachelor of Biotechnology

  Bachelor of Environmental Science

  Bachelor of Information Technology

  Bachelor of Marine Science

  Bachelor of Science

  Bachelor of Tropical Agriculture

  Schedule A - Four-year Science degrees

  Bachelor of Applied Science

  Bachelor of Planning

AGREEMENTS ON ARTICULATION AND ADVANCED STANDING – JAMES COOK UNIVERSITY AND AUSTRALIAN EDUCATION ORGANISATIONS

JCU Faculty	Education Organisation	Disciplines Available
Arts, Education and Social Sciences	Australian Catholic Education	Religious Education
	Queensland Police Service	Education, Social Science
	Institute of Public Administration Australia	Community Development, Education, Public Policy, Social Policy, Social Work
Law, Business and the Creative Arts	Australian Guild of Music Education Holmes College	Music Business
	Martin College	Business
	Melbourne Institute of Finance and Management	Business
	Queensland Institute of Business and Technology	Business
	Queensland Police Service	Business
	Russo Institute of Technology	Business
	Shaftson International College	International Business
	Tropical North Queensland Institute of TAFE	Hospitality
Science, Engineering and Information Technology	Charles Darwin University	Marine Biology, Fisheries Biology, Earth Science
	Queensland Institute of Business and Technology	Information Technology
	Russo Institute of Technology	Information Technology
	Sydney Institute of Business and Technology	Information Technology

CREDIT TRANSFER BETWEEN JAMES COOK UNIVERSITY AND TAFE QUEENSLAND

The University has a credit transfer arrangement with respect to many Queensland TAFE courses. Details are outlined in the publication “Credit Transfer and Learning Pathways”. This information is available on the Web at http://www.jcu.edu.au/studying/entry/credit The publication sets out how students can make formal application for credit.